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CLOUD 9 TUTORING’S SAFEGUARDING POLICY

Cloud 9 Tutoring – Safeguarding Policy

Effective Date: [1/6/25]
Last Updated: [1/6/25]
Policy Owner: Tyler  Welby , Founder, Cloud 9 Tutoring


1. Statement of Commitment

At Cloud 9 Tutoring, we are fully committed to providing a safe, supportive, and professional learning environment for every student. Safeguarding is central to our ethos, and we take the welfare and protection of children and young people extremely seriously. All of our tutors are carefully selected, thoroughly vetted, and held to high standards of academic excellence, integrity, and pastoral responsibility.


2. Scope of Policy

This policy applies to all tutoring activities conducted by Cloud 9 Tutoring, including:

  • Online tutoring sessions
  • In-person tutoring sessions (home-based or school-based)
  • Any communication between tutors, students, and/or parents through our platform or booking system


3. Safer Recruitment and Tutor Vetting

Cloud 9 Tutoring follows a robust recruitment and vetting process. All tutors:

  • Are personally interviewed and selected by the founder;
  • Hold proven academic qualifications relevant to the subjects they teach;
  • Demonstrate strong communication, professionalism, and ethical conduct;
  • Undergo the appropriate criminal background checks, as detailed below.


DBS Requirements:

  • Online-only tutors are required to hold at least a Basic DBS check before they begin teaching.
  • In-person tutors are required to have a valid Enhanced DBS check, including a check against the children's barred list.

Copies or evidence of DBS certification are obtained and verified by Cloud 9 Tutoring before any tutoring begins.


4. Tutor Conduct & Professional Expectations

Tutors working with Cloud 9 Tutoring must:

  • Maintain professional boundaries at all times with students and families;
  • Use appropriate language and communication methods;
  • Avoid private messaging or unsupervised contact outside scheduled sessions;
  • Report any safeguarding concerns to the founder immediately;
  • Respect the values and sensitivities of the families and schools we serve, including observance of cultural or religious customs.

All sessions, especially online, must take place in a neutral, safe environment. Parents are encouraged to supervise or be present in the vicinity during lessons where appropriate.


5. Online Safety Measures

For online tutoring:

  • All tutors will use either Zoom or Microsoft Teams for online lessons.
  • Sessions must never be recorded without prior written consent from parents/guardians;
  • Tutors and students should conduct lessons in appropriate attire and from suitable environments (e.g., public/shared spaces at home);
  • Tutors must report any inappropriate behaviour or communication immediately.


6. Responding to Safeguarding Concerns

Although Cloud 9 Tutoring is not a school or regulated institution, we take concerns seriously. Any tutor, parent, or student who becomes aware of a potential safeguarding issue must report it promptly to:

Tyler Welby
Founder, Designated Safeguarding Lead (DSL)
📧 [info@cloud9tutoring.com]
📞 [07498073291]

In serious cases, we will report to the local safeguarding authority or police as appropriate.


7. Training & Awareness

While we are not a school or registered charity, we strongly encourage tutors to:

  • Familiarise themselves with Keeping Children Safe in Education (KCSIE) guidance;
  • Understand the principles of safeguarding and child protection;
  • Attend safeguarding training, especially if working with children under 18 in-person.


8. Confidentiality and Data Protection

We comply with GDPR and UK data protection laws. Personal information shared with Cloud 9 Tutoring is used solely for educational and safeguarding purposes and is kept securely.


9. Review of Policy

This policy is reviewed annually or whenever there is a significant change in operational structure or safeguarding legislation.

Copyright © 2025 Cloud 9 Tutoring - All Rights Reserved.

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